Use Readerware auto-catalog to build your initial database and Readerware auto-update to add new information and update existing data. Cataloging your collection has never been easier and the Readerware auto-update wizard will guide your through the process step by step.
These are the basic steps:
- Pick the internet sites you want to search
- Identify the items you want to update
- Identify the database columns you want to update
- Run Readerware auto-update
- Check the results
To select the sites start by displaying the list of sites available by clicking on the down arrow on the site selection box. A list of available sites is displayed.
To select your first site, just click on it. Notice that the list does not automatically disappear at this point like a conventional drop down list. This is because you can select more than one site. To add another site, use the standard list selection keys for your operating system to select other sites or a range of sites. For example on Windows hold down the Ctrl key on your keyboard and click on the next site. On Mac OS X hold down the Command key and click on the next site. Notice that the names of both sites now appear at the top of the list. To select a range of sites, hold down the Shift key and click on a site, all sites between the new and previous selections are now selected.
When you have completed selecting the sites, click on the up arrow to close the list.
You might be wondering why you would select multiple sites to search. The answer is that no one site will have every item and each site will have different information about an item. When trying to update an item, Readerware searches each site in turn looking for a match. Readerware extracts the data from that site and updates the database. Then it searches the next site looking for more data. When all sites have been searched, it goes on to the next item in the list.
Advanced tip: You can control the order in which the sites are
This can make a big difference to the data you collect during a
auto-update run. As mentioned earlier, each site maintains different
about an item. Many sites categorize items for example and Readerware
extract the category information for you. But sites use different
schemes. So which is better? That is really for you to decide, you need
to look at the data each site returns and determine which site provides
the best data for your needs. Then you can set up the search sequence
search that site first. That way, if your favorite site has the item,
will extract the information from that site. If not it goes on to check
the other sites. So it is important that if you have a site preference,
you place it at the top of the list. You change the search order using
On this panel you can select on of the following choices:
If you are typing in CD and DVD barcodes, you must ensure that you type in all digits. A US barcode currently contains 12 digits, a European barcode contains 13.
In the above example, you would enter 731458917724, you must include the digits to the left and right of the barcode.
Using a bar code scanner is often the fastest way to enter the list of items to update. Each day more and more companies make low cost bar code readers available to consumers. Check the barcode reader section on the Readerware web site for more information.
To enter the ISBN or UPC manually, simply type it in and press the enter key. Readerware will then validate the data and if valid, move it to the list below. If invalid, Readerware will display an error message. Readerware also uses audible queues to indicate a valid or invalid item number, so you don't have to keep looking at your screen each time you enter an item.
Normally when Readerware indicates that an ISBN is invalid, it means that you typed in the number incorrectly. Simply correct the mistake and try again. Very rarely Readerware will display the error, even when you entered the ISBN exactly as printed on a book. This is because the publisher included an invalid ISBN on the book. This does occasionally happen, especially on older books when the ISBN was new. You can tell Readerware to accept this ISBN anyway and try and find it by clicking on the Accept button in the dialog.
To scan in a barcode, refer to the instructions that came with your scanner. Simply ensure that the input field has the focus and scan. Readerware then receives the data, converts it if necessary and adds it to the list.
To delete an item from the list, select it and hit the Delete
You will see a list of all database columns. Those with a check mark next to them will be updated. Those with a X next to them will not. You can double click on any item in the list to toggle its status. You can use the buttons to the right of the list to select or deselect all columns.
As you select each item in the list, you can also specify how the column should be updated:
This option is specified on a column by column basis. For example you could tell Readerware to update the Dimensions column only if it is empty and always replace the Value column. So it is important to first select the column in the list, then set this option. When you set this option it applies to the currently selected column only.
Initially each item in the list will have a question mark icon displayed next to it. This indicates that Readerware auto-update has not yet searched the internet for this item. As it processes each item, Readerware changes the icon to indicate the results. The icons are:
- The item has been updatedIn addition to the icons, Readerware adds the title to each item. This is a very handy way to identify the items, it effectively gives you their location on your shelves.
- The item was not changed.
- The item has been processed but could not be found at any of the sites searched
- The item does not have an ISBN or UPC, so it could not be processed
- A site returned multiple results for this item, Readerware cataloged the first match. You might want to check the site manually.
- A site was busy and returned an HTTP status code of 503. This is a temporary condition, try again later.
You can save the item list by clicking on the Save List button.
When you have reviewed the status of each item, click on the
button to proceed to the final page of this wizard.
Note that you can use the Back and Next buttons to toggle between the results and the auto-catalog summary page. When you are done, click the Finish button. Readerware will then display all the updated items in the main window. You can optionally review and edit these updated items. Click on the toolbar browse button to return to the full database display.
- Items Input Count - The number of items processed
- Items Updated Count - The number of items actually updated
- Images Added/Updated Count - The number of items with product images added or updated.
- Unchanged Count - The number of items that were not changed. Items are not changed if no new data was found or all selected columns already had data.
- Books Without Keys Count - Readerware can only auto-update items with an ISBN or UPC. This lists the number of items that could not be updated because they did not have the key field.
This statistics information and a complete item by item listing is also written to a log filr, if user logging is enabled. You will find this file in your Documents->Readerware->Logs folder. You can view this file in any text editor
There is no easier way to catalog your collection!